Tax Executive Assistant

We are looking for an additional full-time Tax Executive Assistant to help us grow our team and business.  Could you be our next new hire?​

 

Talbot, Korvola & Warwick (TKW) is a mid-size public accounting firm providing tax preparation and assurance services to clients in the Pacific Northwest.  We have built a successful and well-respected business since our founding in 1987, by employing smart people whose integrity, dedication and humble qualities resonate with our clients.  We continuously aim for an employee culture that supports lifelong learning, work-life balance, and career growth.  As such, we are committed to attaining more clients and employees to continue to thrive - with your help.

 

TKW is a team of people who support each other, from Executive Assistant to Partner, to promote professional and personal growth.  Because of our value system, we have fun in the office, working alongside each other and learning through coaching and personal development.  Our people are smart and industrious, and care for our clients and each other.  Your presence in our office location would be required.

 

What You’ll Be Doing:

Your major responsibilities will include:

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• Support Tax Department, serve as assistant to Managers and Partners and provide excellent client service by performing the following duties:

• Assemble tax returns: Copying, printing, preparation of electronic and client copies

• Electronically file tax returns, extensions and informational returns

• Willingness and ability to work overtime as needed in order to meet deadlines, including occasional weekends

• Shared receptionist duties: Welcome guests and clients by greeting them, in person or on the telephone; answering or directing inquiries

• Proof and print business correspondence and arrangement letters

• Schedule meetings and manage calendars via Outlook; draft memos, letters, presentations, and other documents; attend meetings, record minutes and action items, and distribute to attendees; perform general office duties such as filing, retrieving documents, and other tasks as assigned

• Maintain basic office equipment and restock inventory of office supplies

• Order, setting up, and deliver food for in‐office events and meals

• Install software updates

• Prepare expense reports, bills and billing summaries

• Maintain files of original client documents

• Scanning, uploading documents and management of electronic information

• Maintain client confidence and protect operations by keeping information confidential

• Process incoming mail, packages, and faxes while ensuring they are delivered in a secure and timely fashion

• Perform a variety of other administrative, clerical and general office duties as necessary

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Who We’re Looking For:

We will be looking for additional skills and abilities, including:

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• Self‐motivation and self‐management is a necessity

• Positive attitude in all communications and situations

• Excellent skill set with the Microsoft Suite ‐ Word, Excel, PowerPoint, Outlook and Adobe

• Ability to maintain a high level of confidentiality

• Ability to work well in both team‐oriented and self‐directed environments

• Ability to stand for periods of time to process tax returns and other duties mentioned above

• Ability to thrive in high pressure situations and environments while successfully meeting deadlines

• High attention to detail

• Ability and willingness to learn new software

• Accountability: Take ownership of assigned tasks and see them through to completion

• Excellent customer service, analytical, organizational, multi‐tasking, and time management skills

• Superb verbal and written communications in English

• CPA firm experience preferred, but not required

 

Benefits

• 401(k), with an employer match

• Paid time off

• Insurance

• Employee Assistance program

• Employee discounts on goods and services through our membership in the RSM US Alliance

 

Application Details

To get a good feel for our Firm, please visit our website at www.tkw.com.  You will find the online application for this position on our Careers page.  Click on the Apply Now button to learn more and put yourself forward for consideration. 

You will be asked to complete an employment application, submit a resume and brief cover letter, and provide references.  In your cover letter, please tell us why you are interested in this position and why you think you’d be a good fit.  Applications will be reviewed on a rolling basis, so apply soon for best consideration. 

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Thank You For Your Interest

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We look forward to hearing from you!