HR Coordinator & Office Manager / Office Manager

Office Manager

You Bring Us the People. We'll Crunch the Numbers.

We are hiring a full-time Office Manager responsible for Payroll, Recruitment, and Administrative Coordination to execute payroll for the firm,

lead our talent acquisition efforts and help maintain the office.

Talbot, Korvola & Warwick (TKW) is a mid-size public accounting firm providing tax preparation and assurance services to clients in the Pacific Northwest. We have built a successful and well-respected business since our founding in 1987, by employing smart people whose integrity, dedication and humble qualities resonate with our clients. We continuously aim for an employee culture that supports lifelong learning, work-life balance, and career growth. We pride ourselves on our collaborative culture and high standards of accuracy and confidentiality. As such, we are committed to attracting more clients and employees to continue to thrive - with your help.

Who We’re Looking For

We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee the day-to-day administrative operations of our mid-sized CPA firm. The role serves as the backbone to our firm operations, ensuring smooth workflow, compliance with professional standards, and a positive office environment. A key responsibility includes independently processing payroll for all staff. The ideal candidate thrives in a professional services environment, can juggle multiple priorities, maintains strict confidentiality, supports both administrative and light financial functions.

We will be looking for additional skills and abilities, including:

3-5+ years of office management, administrative, or operations experience; prior experience in a CPA firm or professional services environment strongly preferred
Proven experience processing semi-monthly payroll (full-cycle) and familiarity with payroll regulations and software and managing benefits.
Ability to work independently with minimal supervision while being a collaborative team player.
Excellent verbal and written skills, as well as proficiency in time management and organization.
Strong interpersonal skills across all age groups.
Savvy with social media software, the Microsoft Office Suite, virtual meeting applications and online recruitment vehicles such as Indeed, LinkedIn and Handshake.
High level of integrity and commitment to confidentiality (critical in a CPA environment).

What You’ll Be Doing

Office Administration & Operations

Be primary liaison with building management to coordinate office maintenance, repairs, safety protocols, and facility-related issues.
Involvement with recruitment activities for audit and tax associates.
Maintain our website to put our best face forward to the public.
Responsible for TKW event planning and social activities and other firm events.
Support any administrative assistants/reception staff if needed.

Payroll Processing

Process semi-monthly payroll for approximately 35 employees using payroll software.
Collect and verify timekeeping records and deductions.
Ensure accurate calculations and withholding of federal, state, and local payroll taxes, benefits, and deductions.
Maintain payroll records and generate required reports.
Stay current on payroll regulations and compliance requirements, coordinate with external payroll provider and 401k TPA.
Assist with new hire onboarding related to payroll setup and benefits enrollment.

Human Resources Support

Assist with onboarding new employees (paperwork, orientation, IT setup coordination).
Maintain confidential employee files, personal records, and benefits documentation.
Support HR related tasks such as tracking PTO, coordinating performance reviews, and handling basic employee inquiries.
Help coordinate professional development.

What We Offer

Competitive salary commensurate with experience.
Comprehensive benefits package (health, dental, vision, 401(k) plan with employer match, paid time off, employee assistance program).
Professional and supportive work environment.

Our Mission

“We inspire peace of mind by sharing our passion for accounting with our clients and each other.”

Application Details

If you are a dependable, service-oriented professional who enjoys keeping operations running smoothly in a fast-paced professional setting, we'd love to hear from you. To get a good feel for our Firm, please visit our website at www.tkw.com. You will find the online application for this position on our Careers page. Click on the Apply Now button to learn more and put yourself forward for consideration.

You will be asked to complete an employment application, submit a resume and brief cover letter, and provide references. In your cover letter, please tell us why you are interested in this position and why you think you’d be a good fit. Applications will be reviewed on a rolling basis, so apply soon for best consideration.

Thank You for Your Interest

We look forward to hearing from you!

Apply Now